Race rules

Appenninica MTB Stage Race 2019 Rules and Regulations
(PDF Download: Race Rules v4)

The organizers

Appenninica MTB Stage Race is a competitive sporting event organized by ASD Happy Trail MTB (registered office in Alto Reno Terme -Province of Bologna). For the purposes of these regulations, “organizers” means ASD Happy Trail MTB.

Name

The full name of the event is Appenninica MTB Stage Race. At times, the word “Appenninica” may be used alone. For the purposes of this regulation “Appenninica may be referred to using the word “race”.

Race format

Mountain bike race over several consecutive days that includes a prologue and 7 stages. Participants compete in teams of two or as single (SOLO). The results of the prologue time trial will be used to determine the distribution of riders in the start grids on stage 1.

4-Stage format

A shorter race format that will cover the second part of the full race with 4 stages is available to single riders (SOLO). This format is named Appenninica4 MTB Stage Race and has a dedicated logo. The name “Appenninica4” may be used alone. The same rules of Appenninica apply to Appenninica4.

Participants

The race is open to FCI-licence holders and non-licence-holders alike. Therefore, the race can be entered by:

– Riders holding a racing license issued by FCI (Italian Cycling Federation) or by one of the sports promotion bodies that have signed an agreement with FCI; foreign riders holding a racing licence recognized by UCI and exhibiting a letter from their cycling federation authorizing to take part in International MTB races.

– Riders without a racing licence, but holding a Certificato medico esempio Ita-Eng specific for cycling activities and a Day Licence, which is compulsory (and available at an extra cost).

Age of Participants

All participants must be over 19 years and under 70 years of age.

Entry Fee

The value of the entry fee will be published on www.appenninica-mtb.com website. Only teams that have paid in full for their entry and for any extras pre-booked at their own discretion, will be able to take part in the race.

Registration

Only pre-registered teams will be able to participate in the race.

All teams must report to the registration office, set-up in the venue of the prologue, at the time that will be announced by the organizers on the website of the event.

To complete the registration, all participants will need an identity document and the FCI racing licence (or the UCI equivalent) or, if they do not hold a racing licence, a medical certificate less than 6-month old.

Upon the completion of the registration process, this regulation is deemed accepted, together with any subsequent modification. Furthermore, all requirements verbally communicated by the organizers or race director to integrate or partially amend this regulation are also regarded as accepted.

Categories

In addition to the overall ranking, category rankings will also be established.

  • Men: two men
  • Women: two women
  • Mixed: a man and a woman
  • Masters 80: the added ages of the team members equals 80 on the day of the Prologue
  • Grand Masters 100: the added ages of the team members equals 100 (or more) on the day of the Prologue
  • Special Ranking: Heritage Teams teams formed by parent and child*
  • SOLO Man
  • SOLO Woman

* also ranking in the other categories

A category becomes operative when it comprises at least three teams.

 

Health of Participants

Each competitor claims to be in good health and fit for the demands and psycho-physical requirements of the race.

The organizer reserves the right to refuse a participant to start or continue in the race if this is deemed necessary on medical grounds, following a consultation with the race doctor. In this case, the decision is without appeal.

Bicycles

Only mountain bikes will be permitted in the event. Bicycles that make use of any type of pedal-assisted technology – electric or not – will not be permitted.

Wheel diameter and tyre width are at the discretion of the participants.

Bicycles must be kept in working order and good conditions for the entire duration of the race. Teams are deemed responsible for the safe functioning of their bicycles.

Race Number

Every team will be supplied with two number boards marked with the team number and a letter, A or B. A and B respectively correspond to each one of the team members and they are not interchangeable.

A SOLO rider will receive a single number board.

In case of loss or damage of the number board, participants must stop by the race office at the end of the stage to inform the organizers of the situation and be given another number board.

Only competitors equipped with the race number will be admitted to the start pen.

The number board cannot be modified or covered in any way.

Helmet and Required Equipment

Appenninica is a race that requires the use of gear in perfect conditions, tools and spare parts for maintenance, and clothing for cold/wet weather.

A protective helmet that meets recognised standards (ASTM, EN1078, CPSC or Snell B95) is compulsory at all times while racing.

Helmets must be undamaged, well fitted and always securely fastened.

Riders of the same team are required to wear an identical cycling jersey, even if partially hidden by the hydration pack or temporarily covered by a waterproof/windproof layer.

Only the riders leading overall and category classifications can wear the leaders’ jerseys during the following stage.

All participants must wear their identification bracelet at all times during the entire duration of the race, starting from the moment they check-in.

Each competitor at the start line must be carrying at least 1.5 litres of water.

Moreover, each competitor must have with him/her:

  • Multitool
  • Mobile phone
  • A spare derailleur hanger
  • A waterproof/windproof shell
  • Two energy bars
  • All needed to repair at least two punctures

Each team must have (one per team):

  • A GPS device, switched on and in recording mode
  • A first-aid kit with an emergency blanket
  • A chain tool and 2 quick links

Equipment not permitted:

  • Walkie-talkies / two-ways radios
  • Earphones
  • Bike luggage racks
  • Bar ends not equipped with rubber plugs
  • Any other component or accessory that race director deems potentially dangerous

Timing

The electronic timing chip must be fastened to the bicycle following the instructions supplied with the chip.

The timing chip cannot be moved from one bicycle to another – not even to the bike of the team mate – the penalty is disqualification.

The start time of the pen the rider belongs to, will start the rider’s timing for the day, that will end when he/she crosses the electronic mat at the finish line. The classification will be established on the basis of the time taken to complete the stage, as measured between the start of the corresponding pen and the crossing of the finish line by the second member of the team, plus any accumulated time penalty (see Penalties).

Checks may be carried out along the race course to make sure that, for every team, the riders are riding at close distance to one another (see Team Work and Support) and that every team crosses the intermediate control point within the cut-off time (see Maximum Time and Control Point).

Grids at start line

A minimum of two up to a maximum of four starting grids will be arranged at the start line, on the basis of the overall classification.

The grids can be entered half an hour prior to the start time.

Both riders of a team must enter their corresponding grid no later than five minutes prior to the start time. If both riders of a team do not turn up at the grid check-in or if they are late, they will be moved to the last-starting grid with no time penalty (but their timing for the day will start with the setting off of the grid they have been moved to).

Under no circumstance the riders of a team can change start grid on their own initiative.

In case of delay or problems, the riders of a team will be able to set off for the stage – at the latest – 10 minutes after the start of the last grid (their timing for the day will begin with the official start time of the last grid). All teams that are setting off late (and not within one of the start grids) must report to the race officer in charge of the start line. Otherwise, the team will be accorded a DNS status (Did Not Start).

Both riders of a team must enter the starting grid at the same time (except for riders that belong to teams no longer competing for the classification; see Solo Finishers).

The grouping into start grids will be displayed in the race office and announced in any other additional way the organizers will arrange (with SMS, amongst others).

Finish Line

In order for the stage to be considered completed by a team, both riders must cross the finish line. The team’s timing for the day will stop when the second member of the team crosses the finish line.

For logistical and/or safety reasons the finish line and the timing mat could be located a few meters apart.

Team’s riders must cross the finish line with both bikes, even if dismounted.

Team’s riders must cross the finish line at the same time or – at the most – within two minutes from one another.

In case of a sprint or group finish, competitors are forbidden to deviate from the selected trajectory; instead, they must aim straight towards the finish line as soon as this is in sight. Competitors who fail to act within this rule may be liable to penalty (see Penalties).

Team Work and Support

The two riders of a team must ride together or in any case no more than 2 minutes apart.

A competitor can stop to wait or go back to give support to the team mate – at all times taking care not to create dangerous situations for other competitors or him/herself.

The gap, maximum two-minute long, between riders of the same team may be verified at the finish line, and at intermediate, not pre-announced, control points, in addition to those located in the feed zones.

Riders of a team can help one another by directly pushing or pulling (cables or extensions of any type are not permitted).

Riders belonging to the same team can, at their discretion, work together while repairing mechanicals, even swapping bike components.

A team may be helped by other competitors only if the team is not a contender for the podium.

All participants still riding but not competing for the classification (number board struck through) must remain neutral and cannot support other teams’ riders as ‘domestiques’.

External mechanical assistance, or any other type of support not arranged by the organizers, can only be provided within the specific designated areas in proximity to the feed zones (Assistance Zone).

Assistance outside the designated areas may be liable to Penalty.

Prologue/Time trial

The prologue and any possible time trial (in editions that include it) are regulated by this article. For anything not mentioned here, all rules described in the other articles apply.

Team’s riders must reach the area of the start line 15 minutes before the time they have been allocated for the start.

The start takes place team by team- this is not a mass start – with one team setting off every 30 seconds.

The start time will be displayed in the race office and announced in any other additional way the organizers will consider useful and necessary.

Time results after the prologue will be used to determine the distribution of riders in the start pens on stage 1.

Time results after prologue and at time trial will be added to every team’s overall timing and used for general and category rankings, as it happens for any other stage of the competition.

All teams that are not ready when called by the race officer into the start line, will not be able to set off and their time will equal that of the last-classified team plus a 10-minute penalty.

Race marking and Navigation

The race course may be marked – at the discretion of the organizers – with barrier tape, fixed signs with arrows.

Some tape hanging on the right side of the race course indicates that the route turns to the right; some tape hanging on the left side of the race course indicates that the route turns to the left.

GPS tracks will be available for download one week before the competition. It is mandatory that you use a GPS device during the race with the GPX tracks provided uploaded in order to navigate the course.

In case of discrepancy, the GPS tracks will have priority over the indications provided by arrows.

Volunteers, event staff or municipal police officers may oversee some crossroads.

Competitors are deemed responsible for their navigation on route and they should not rely on directions provided by supporters or people that are not members of the event staff.

No shortcut is permitted, at any time, by bike nor on foot.

Where more riding lines are possible and still part of the main race track, competitors are authorized to choose at their own discretion.

Cutting corners or detouring from the main trail is not permitted.

If a rider needs to temporarily exit the course, he/she must return to the course at the same exact point from which he/she exited.

Stage modifications

Organizers reserve the right to shorten or even cancel a stage where the conditions necessary to maintain the original route are not met.

In the case a stage is cancelled while under way, the classification will only be validated if 51% of the competitors who set off for the stage have already reached the finish line. Otherwise, the stage standing will be cancelled. The competitors prevented from continuing while on route will be ranked using a time for the uncompleted stage that is assigned on the basis of a coefficient established using their category classification.

Cut-off time

The finishing time limit is calculated according to distance, elevation gain, terrain and weather conditions for the day.

The finishing time limit (cut off time) for the stage will be announced in the morning after considering weather conditions and possible changes to the race course. The established cut off time will be displayed both in the race office and at the entrance of the start pens.

For long stages, the organizers may arrange additional control points – with a corresponding cut off time – at the feed zones.

At the discretion of the organizers, a team or a single competitor who doesn’t meet the cut-off time at any of the intermediate control points may continue, or be withdrawn from the stage. In both cases, the status in the classification at the end of the day will be DNF.

For safety reason and at their sole discretion, organizers reserve the right to establish other intermediate control points.

The timing of a team at the control point is established on the basis of the second rider’s crossing time.

Teams participating with DNF status

A team or SOLO that has not met the cut-off time will be able to set off at the start of the following stage but will not compete for the classification (DNF status).

A team or SOLO that does not meet the cut-off time on two occasions will be withdrawn from the event.

The race number board struck through identifies a team participating to the race but not competing for the classification because the cut-off time has not been met on one occasion.

All teams or SOLO still riding but with the number board struck through must remain neutral and cannot support other teams’ riders as ‘domestiques’. Likewise, they cannot hinder or slow down other teams still competing.

Penalties and Disqualifications

Short cutting the race course may be immediately sanctioned with the disqualification. Organizers may request teams to hand in their recorded GPS track in order to verify any possible anomaly in the route they rode.

Other reasons for disqualification include:

Replacing one or both team mates with someone else

Not permitted external assistance

30-minute penalties to:

Dangerous behavior or unsportsmanlike conduct

Dropping and leaving litter, including inner tubes and CO2 cartridges

15-minute penalties to:

Not being equipped with the required gear

A time gap between team mates more than 2 minute long

Race officials along the race course and by bike reserve the right to disqualify or penalize all teams not following the designated race course or breaching the other rules listed in this document.

Withdrawals

In the case of withdrawal, the competitors must notify the organizers as soon as possible that they will not start (DNS) or continue (DNF) on course.

Withdrawal decision cannot be changed and must be formalized by calling the race office or handing in the race number to a race official along the route.

Competitors withdrawing from the race will be accorded a DNF status in the classification and they will not be able to continue competing for the classification.

Competitors who withdrew from the race will be responsible for reaching the race village at the finish of the stage.

Organizers may provide vehicles – normally used for the logistics – to help transfer competitors who withdrew and who will be charged all costs incurred, to the finish line of the stage.

Once they reach the race village, competitors who withdrew will be able to request assistance regarding their continuation off classification or the way to get to the location of the last finish, in order to retrieve their vehicle and/or bike bag.

Competitors who withdrew from the race but have not communicated their choice will be assumed to be on course. This will likely result in the launch of a rescue operation, and the accountable competitors will be charged all costs incurred.

Within a team, it is acceptable that only one competitor withdraws from the race, while the team mate keeps competing.

Solo Finisher of a Team

All competitors whose team mates have withdrawn from the race may continue participating as Solo riders.

Solo riders will not rank in the classification but they will be able to finish the race under the same rules applicable to participants who ride ‘solo’.

Solo riders will be able to claim the title of Finishers, even if their teams have been accorded a DNF status.

Solo riders must remain neutral and cannot support other teams’ riders as ‘domestiques’. Likewise, they cannot hinder or slow down other teams still competing.

Use of images and image rights

All those who participate in the competition authorize the organizers and their partners to the use of their images and their name, for promotional purposes concerning the race and the region hosting the event. At the registration check-in all participants will be asked to give their explicit authorization in accordance with current privacy laws.

Changes to the rules and regulations

Organizers reserve the right to change and to expand the rules and regulations. The latest version will be the one published online.